Job Description:
- Assist and support Cost Engineer, Cost Team Lead, Project Finance Manager in submitting WBS request for any update or new requirement and notify Cost Engineer WBS ready to use.
- Responsible to create and assign networks and activities to the lowest level WBS elements (level 5) in SAP, enter cost estimates into SAP & phase it, checking SAP cost report cost estimates are correctly entered and phased.
- Support Cost Engineer to review latest project expenditure forecast and prior month VOWD in SAP, preparing project monthly cost reports and monitoring the budget.
- Updating expenditure phasing in SAP to reflect schedule changes where required.
- Responsible to use or adopt the correct contract line item when raising service or material requisition, create an external or internal activity element under the relevant network activity and release network activity to create Purchase Requisition (PR).
- Provide a meaningful description to the element.
- Responsible to prepare VOWD template for cost engineers using SAP reports and ensure the approver email, VOWD report and supporting documents are properly kept for audit trail.
- Support Cost Engineer to calculate accruals for the month using VOWD template and feedback from engineers for respective packages or services and verify tariff units (Internal charges) provided by Service Providers.
- Responsible to verify invoices and process payment timely, keep updated accrual SE in SAP after obtaining the approval.
- Responsible to carry out confirmation of actual work in SAP for relevant work centers and activities.
- Assist and support Project Finance Manager to check the posted financial cost to the projects for e.g., allocated cost, JV & CAT3 cost.
- Responsible to analyse actual cost report and explain to Cost Engineer on the variance.
- Support Cost Engineer to retrieve various cost reports from SAP or PB7 and identify open commitment that needs to be action on, in order that PR/PO can be closed.
- Ensure the Good Receipt and Good Issue of bulk materials are performed in SAP.
- Monitoring the progress delivery of services and bulk materials.
- Responsible to clean up the remaining order plan in SAP, perform final confirmation
(CNF) on all the network activity or elements with control key NTIN & system status REL & CRTD. - Responsible to perform technical completion (TECO) on all the network activities and
network activity elements that have system status: REL or CRTD), perform financial completion (CLSD) on all the network activity element/network activity (all of which should first have system status TECO). - Responsible to perform Release, Technical Complete (TECO) and financial completion (CLSD) on all the Network Header, ensure SAP upload into Ecosys system is correct and ensure general alignment of SAP data into Ecosys system and support Cost Team Lead to monitor Ecosys monthly as per reporting requirements/month end closing and promptly escalate issues as required.
Competencies & Skills
- Proficient in written and oral both English & Malay
- Computer literate – Proficiency in MS Office (MS Excel, MS PowerPoint, in particular)
- Good communication and interpersonal skills
- Attention to detail and problem-solving skills.
- Strong organizational skills with ability to multi-task
- Knowledgeable in office management system, procedures, and office equipment
- Experienced and knowledgeable SAP, PS & PM Modules
- Fully versed with SAP System principles and techniques.
- Excellent analytical skills.
- Proactive and able to work independently.
- Team player
Qualifications
- Minimum SPM or equivalent
Working Experience
- Minimum 5 years industry experience in SAP administration positions.
How to Apply
Submit your CV along with relevant certificates to jobs@seacadgroup.com by putting your job title / name / years of experience as SUBJECT. Should you be shortlisted, our recruitment team will reach out to you within 24 hours or less.
